Choosing the ideal Invoicing Software For Small Business requires careful consideration of various factors, such as your business size and type, pricing, ease of use, and necessary features. 

With the right software, you can streamline your billing process and boost your business’s productivity and profitability. 

With the right software, you can streamline your billing process, improve productivity, and boost profitability.

Benefits of Using Invoicing Software as a Small Business Owner

Using invoicing software as a Small Business Owner offers several benefits. Let’s take a look at some of the key advantages:

• Time-saving: Invoicing software automates the invoicing process, allowing you to create and send invoices quickly. You can avoid manual data entry and repetitive tasks, saving valuable time in your daily operations.
• Professionalism: Invoicing software provides you with professional invoice templates that you can customize to match your brand identity. This helps you create a polished and consistent look for your invoices, enhancing your professionalism as a virtual assistant.
• Accuracy and Organization: Invoicing software automatically calculates totals, taxes, and discounts, minimizing the chances of errors. It also organizes your invoices, making it easier to track payments, overdue invoices, and client accounts.
• Payment Tracking: Invoicing software allows you to track payments and send payment reminders to clients. This ensures timely payments and reduces the hassle of manually following up with clients.
• Financial Insights: Invoicing software provides valuable financial insights, such as revenue reports, profit margins, and client payment history. This data helps you make informed business decisions and plan for the future.
• Integration Capabilities: Invoicing software often integrates with other business tools such as accounting software, project management software, and customer relationship management (CRM) systems. This seamless integration streamlines your workflow and improves overall efficiency.

Now that we understand the benefits of using invoicing software as a virtual assistant, let’s explore the top 10 invoicing software options available online.

Read: How To Become A Pinterest Virtual Assistant

List of Invoicing Software For Small Business

Here is a list of some of the best invoicing software available for Small Businesses. Although this list is not comprehensive, it aims to be the primary resource for anyone seeking assistance with managing their workload more efficiently.

1. QuickBooks

Overview: 

QuickBooks invoicing software streamlines invoicing and boosts cash flow for small businesses through automation and progress invoicing. 

If you need to bill customers for goods or services, online invoicing software is a must-have tool for your business.

You can use an invoice to record sales transactions for which customers make partial or no payments at the time of sale, helping you keep track of your accounts receivable. 

There are different methods to create an invoice in QuickBooks Desktop based on your transaction with a customer.

Pricing

• Self-Employed Plan: $15 per month
  • $7.50 per month for first three months
• Simple Start Plan: $30 per month
  • $15 per month for first three months
• Essentials Plan: $60 per month
  • $30 per month for first three months
• Plus Plan: $90 per month
  • $45 per month for first three months
• Advanced Plan: $200 per month

2. Wave

Overview

Wave is an online accounting and Invoicing platform for small business owners, freelancers, and consultants. 

Its software provides features including accounting, invoicing, billing, payment tracking, payroll and finance management, credit card processing, and receipt scanning.

Pricing

• Accounting: $0
• Invoicing: $0
  • No set-up fees, no hidden charges, no monthly fee
• Payroll: $35 monthly base fee
  • +$6 per active employee
  • +$6 per independent contractor paid
• Self-service: $20 monthly base fee
  • +$6 per active employee
  • +$6 per independent contractor paid

3. Freshbooks

Overview

Are you tired of spending hours on accounting and invoicing? FreshBooks can help! It’s an online service that saves you time and makes you look like a Fortune 500 professional. 

With FreshBooks, you can easily keep track of payments owed and expenses made, stay organized, and send invoices and accept payments hassle-free. 

Say goodbye to the headache of managing your finances and hello to the ease and professionalism of FreshBooks.

Pricing

• Lite: $8 .50/month
• Plus: $15/month
• Premium: $27/month
• Select: Custom enterprise pricing

4. Zoho Invoice

Overview

Zoho Invoice is an online invoicing software designed to help freelancers and small businesses with invoicing and payment collection.

Experience professional invoicing with our simple, secure, and free online software.

Pricing

• Now available for free!

5. Dubsado

Overview

Creating and paying invoices with Dubsado is a breeze, ensuring a smooth experience for both you and your clients.

Dubsado is an online client management system designed to simplify and automate your workflow. 

It allows you to perform various tasks such as sending emails to clients, capturing leads, generating invoices, contracts, proposals, questionnaires, and much more.

Pricing

• Free trial Available
• Starter: $20/month
• Premier: $40/month

6. Honeybook

Overview

HoneyBook is a platform that helps users manage their projects, book clients, sign contracts, send invoices, and handle payments safely and easily. 

One of the key features is task management, which allows users to track and view the various stages of their projects. 

Additionally, HoneyBook provides a secure payment platform that keeps all of your business finances in one place. 

You can create invoices, accept payments, automate payment reminders, set up auto-payments, and even send automated overdue invoice emails when payment due dates pass. 

HoneyBook is a one-stop shop for managing your business finances and tasks efficiently.

Pricing

• Free trial Available
• Starter: $19/month, $1/month for your first 2 months
• Essentials: $19/month, $1/month for your first 2 months
• Premium: $19/month, $1/month for your first 2 months

7. Invoicera

Overview:

There are many online invoicing software in the market, but I recommend invoicera for quick online invoicing. This software allows you to create multiple invoices at once, along with time tracking, expense management, and detailed reporting.

It is a powerful invoicing software that allows customization in the best way.

This software helps you to manage your cash flow and workflow effortlessly.

With this, users can add customer data to the service by uploading a Microsoft Excel file. The best thing about this business invoicing software is that it can be compatible with businesses of any size, such as freelancers, small businesses, and large enterprises.

Here’s what you get with this software:

• Customized invoice approval process
• Two-factor authentication
• Multi-client work support, without intercepting the work of others
• Recurring invoicing
• Instant payments.
• Cost and time savings
• Professional invoicing
• Detailed reporting
• 3-layer account security
• Ar & Ap management
• Personnel management
• Over 30 payment gateways
• Multi-language invoice support

Pricing

• Free trial Available
• Starter: $19/month
• Business: $49/month
• Enterprise: $99/month
• Infinite: $149/Month

8. Square Invoices

Overview

Square Invoices is a free invoicing software that allows businesses to manage invoices, estimates, and payments in one place.

This software makes it simple to request, accept, and record any payment method, helping your business get paid faster.

Pricing

• Basic: Free
• Plus: $29+/month
• Premium: Contact for Pricing

9. ZipBooks

Overview:

With ZipBooks, you can easily create and send invoices and estimates, and accept credit card payments instantly.

Easily automate recurring bills with ZipBooks, which smoothly integrates your billing into your books.

Pricing

• Starter: Free
• Smarter: $15/month
• Sophisticated: $35/month
• Accountant: Contact For Pricing

10. Invoice2go

Overview:

Invoice2go is an invoicing, expense-tracking, and reporting app for small businesses.

With Invoice2go, business owners can easily create and send professional invoices from anywhere, while also being able to track their progress.

Invoice2go is a versatile invoicing tool designed to optimize cash flow, track expenses, and offer multiple payment options to help you get paid faster.

Pricing

• Free Trial Available
• Starter: $5.99/month
• Professional: $9.99/month
• Premium: $39.99/month

Conclusion

We have compiled a list of the top 10 invoicing software options for small business owners to choose from, based on their specific needs.

We offer both free and paid options with different features. To make a decision, consider your invoicing and information needs, as well as integration with existing software or migration from legacy systems.